Plumpton Tennis Club

Monday, 20th February, 2006
at Heath Farm, Plumpton Green

1. Club Shirts – sales were still slow. The membership form will continue to have a section for shirt ordering this year.
2. Wimbledon Tickets – Paul will meet with Alan Mates to finalise the criteria for allocation and distribution this year. This will be forwarded to the committee for approval.
3. New website – Paul met with Chris Chapman 26th January. Good progress was being made and a draft version of the site should be available to be viewed by the committee by the next meeting. It was noted that hosting costs of £7 a month had been incurred.
4. Vouchers - Coaching (£15) and membership (whatever sum required) gift vouchers could now be purchased from Paul. There had been one sale so far.
5. Monday evening coaching/juniors – Pam had reported that there had been a good attendance at the coaching sessions on Monday evenings. Very good reports have been given by those attending. These sessions will continue and can be expanded if the demand is there. Both junior groups are full and all participants seem to be enjoying the tennis, but not many are ready to play competitively yet.
6. Club access track - Paul is talking to the Parish Council about the repairs needed.
7. Maintenance diary – Mike has begun preparing this and agreed to complete the diary by the next meeting.
8. Charity donation – in recognition of the support that the club receives from the local community it was agreed that donations would be made of £50.00 to the village Children’s Activity Scheme and £50.00 to the village Care Club. Mike to make payments.
9. Nets and posts - Mike had installed the new net posts on courts 1 and 3 as well as a new net on court 1. He would obtain a spring plunger for the centre tape on court 3.
10. Repair of courts – Mike had arranged for the Managing Director of the company that re-laid the courts to visit on February 28th to discuss the repair of the cracks on courts 1 and 2,
11. Ball machine – is now back in service, Paul had arranged for it to be serviced and returned at a cost of £75.00
12. Club house path extension – the committee agreed to accept a quote from Ian Streeter for £600 for this work. Paul to notify Ian.
13. LTA Meeting - Chris would contact Liz from the LTA to arrange a meeting for Chris and Paul to find out what the LTA can offer the club in the way of help and advice.
14. The LTA membership subscription has been sent off.
15. Club Night Supervisors - Paul had written and circulated to the committee a Club Night Supervisor Role Guide. This was approved. Paul would discuss this with Ann Jones and Mike Jackson (the existing supervisors) issue them with a copy, post a copy in the clubhouse and circulate to all members. All agreed that this would help to clarify the role of the club night supervisor.
16. Club Night Balls - Paul report that last meetings action of issuing 8 tubes of tennis balls to each club night supervisor had not been completed as a delivery of new balls had only just been received. Paul would ensure that the tubes were issued to Ann and Mick within the next week. This will ensure, for the foreseeable future, there will be a good supply of quality tennis balls for club night use.
17. Quiz night feedback – the event was a success although the attendance was less than expected, due to late cancellations. It was agreed that next year the club will require the tickets to be bought, not simply reserved. There had also been some complaints about the table size restriction of 8 adults per table – this would be reconsidered for this year’s quiz. Thanks were expressed to Lesley, Nick, Eileen & Pam and all the members that helped on the night or supplied deserts. The quiz raised £400 – a good result.
18. Winter Tournament feedback - the winter tournament was very successful, though it was a cold day. 12 people took part. Thanks to Jenny for organising and to Sue Brown for the food.

• Mike had done an excellent job of putting the club's accounts on computer using Microsoft Money. The committee were shown various reports generated by the new system. The club was also now using an on-line bank account that would allow members to make on-line transfers for membership renewals etc. Account details are:
  • Account Name: Plumpton Tennis Club
  • Account Number: 01218273
  • Sort Code: 30-91-44
• The committee approved the transfer the club’s savings account from the Portman BS to a Lloyd’s TSB account. The new account would offer a better rate of interest (4.07%) and could be accessed on line.
• Club account balances as at 20/2/06 were:

  Petty cash	£51.51
  Portman savings:	£21,253.87
  Tennis club Lloyds TSB:	£424.71
  Total:	£21730.09

• Chris had investigated the position regarding the club’s insurances. The club receives free liability insurance included as part of the club’s annual payment to the LTA. The club also holds a contents and buildings insurance policy with ACE, the premium for which was paid recently (£632.94). Chris would see if a better quote for this insurance could be obtained for next year.

• Club membership remains at 155. 84 adults, 14 students, 48 juniors, 9 non-paying members. There had been no movement since the last meeting
• Paul will send out the membership renewal form for 2006/7 in early March. This will include the new intermediate rate of £50 for non-student 16-24 year olds, agreed at the AGM. The club account details will be added to the form to encourage members to pay by on line transfer.
• It was agreed that as membership had reached the target level (150) the club would not offer an April discount to new members this year. It was also felt that this promotion would turn into an expectation if repeated each year.
• Paul would purchase some new club house keys that would be needed for new members.

• No comments had been received.

• A calendar of the next year’s events was discussed. A number of actions were agreed so that the calendar could be finalised for sending out with membership renewal notices. It was agreed that Marilyn would investigate the feasibility of a one-day tournament for juniors.